Tompkins County
New York


Appropriation from Contingent Fund - Information Technology Services


Category:Fiscal (Budget)Functions:Contingent Fund


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Resolution/Document Body

WHEREAS, Tompkins County has been able to respond to the needs of the community within ever-tightening fiscal constraints by providing information technology services, productivity-enhancing tools, and improved data network reliability and performance, and


WHEREAS, while the County has recently made important investments in major systems and the data network managed by the Department of Information Technology Services (ITS), and


WHEREAS, ITS has undertaken a review of data-network improvements to be implemented by the County to achieve greater efficiency, responsiveness, inter-connectedness, security, data integrity, and redundancy through network-based equipment replacements and upgrades, and


WHEREAS, this review has determined the need to replace the core routers configured in the two County data centers located in the Annex C and Public Health facilities, and


WHEREAS, it has been determined that additional core router features are necessary to enhance disaster recovery and network redundancy resulting in an increase of the core switch replacement project costs as previously budgeted, and


WHEREAS, the on-going net costs of annual maintenance and support service contract for the new core router equipment and operating system are expected to be approximately $8,020 beginning in 2018, and


WHEREAS, ITS staff have provided direct support, configuration changes, and data processing to complete the Affordable Care Act (ACA) reporting requirements and respond to the Road Patrol retroactive payments for years 2010-2016, resulting in additional overtime and fringe costs, and


WHEREAS, funds were not adequately budgeted to provide for the proposed core switch replacement project and the additional overtime and fringe costs associated with the ACA implementation requirements and Road Patrol retroactive payment calculations in the 2016 ITS Operation Budget and/or Capital accounts, now therefore be it


RESOLVED, on recommendation of the Government Operations and the Budget, Capital, and Personnel Committees, That the request for contingency funding be granted to support the procurement of the core network routers and the additional overtime and fringe costs to meet the ACA and Road Patrol retroactive payment requirements,


RESOLVED, further, That the Finance Director be and hereby is authorized to make the following adjustments to his books:

FROM:                            A1990.54440              Contingent Fund                                          $58,504

TO:                            A1680.52202              Network Components                                          $52,500

A1680.51200              Overtime Pay                                                        $ 4,120

A1680.58800              Fringes                                                                      $ 1,884




Meeting History

Dec 7, 2016 3:30 PM  Government Operations Committee Regular Meeting

Mr. Cottrell explained the amount of work that was required due to the Affordable Care Act and the Road Patrol retroactive payments that resulted in overtime and fringe costs. He further explained the equipment failure experienced over the summer and the age of the equipment that resulted in the need to replace the core router infrastructure that supports public safety data centers.

Mr. Burbank arrived at this time.

MOVER:Rich John, Member
SECONDER:Carol Chock, Member
AYES:Daniel Klein, Will Burbank, Dooley Kiefer, Rich John, Carol Chock
Dec 20, 2016 5:00 PM  Budget, Capital and Personnel Committee Special Meeting

Mr. Potter explained this request is for two purposes. The first is the replacement of core network routers in the Annex C and Public Health locations; and the second is to cover overtime and fringe costs for staff in his Department in order to meet the deadline for the Affordable Care Act reporting requirements and to configure the payroll system for the retroactive payments to Road Patrol for the years 2010-2016.

MOVER:Glenn Morey, Member
SECONDER:Leslyn McBean-Clairborne, Member
AYES:James Dennis, Michael Sigler, Leslyn McBean-Clairborne, Glenn Morey, Peter Stein
Dec 20, 2016 5:30 PM Media Tompkins County Legislature Regular Meeting

This resolution was adopted by a short roll call vote.

MOVER:Daniel Klein, Member
SECONDER:Dooley Kiefer, Member
AYES:Will Burbank, Carol Chock, James Dennis, Rich John, Anna Kelles, Dooley Kiefer, Daniel Klein, Michael Lane, Leslyn McBean-Clairborne, Martha Robertson, David McKenna, Glenn Morey, Michael Sigler, Peter Stein