Tompkins County
New York


Acceptance of Incentive Award for Electronic Medical Records Project for the Tompkins County Mental Health Department


Department:Mental Health DepartmentSponsors:


  1. Printout

Resolution/Document Body

WHEREAS, Tompkins County Mental Health (TCMH) is required by the New York State Office of the Medicaid Inspector General (OMIG) and the Federal Office of the Inspector General (OIG) to comply with certain documentation and billing standards related to the provision of service to the residents of Tompkins County, and


WHEREAS, the Mental Health Department provides over 30,000 units of mental health services per year and seeks to enhance their provision and quality of service to the residents of Tompkins County through an electronic medical records system that is capable of daily maintenance of medical documentation such as, treatment plans, progress notes, medication management, and emergency services, and


WHEREAS, the Care Compass Network (CCN), a not-for-profit community organization, was created to champion Medicaid beneficiaries by providing higher quality care in efforts to achieve Delivery System Reform Incentive Payment (DSRIP) goals of improving access to care while reducing patient Emergency Department visits, re-admissions, and preventable admissions, and


WHEREAS, CCN is promoting and providing financial incentives to assist in the funding for implementation and adoption of electronic medical records systems, greater systems interoperability and electronic data exchange, via existing Regional Health Information Organizations (RHIOs). These financial incentive payments will be made by CCN to TCMH upon achieving Incentive Program Milestones, and


WHEREAS, the Mental Health Department has applied for an incentive award from CCN in the amount of $250,000, and


WHEREAS, the Incentive Program Milestones are as follows:  Network Infrastructure ($40,000); End User Hardware ($40,000); RHIO Integration/Interfaces ($30,000); Implementation Fees and Software License Fees ($140,000); there is an additional one-time payment of $20,000 as a “Go Live Status Bonus”, now therefore be it


RESOLVED, on recommendation of the Health and Human Services Committee, That the Tompkins County Legislature hereby authorizes the acceptance of these funds from CCN for the EMR project at the Mental Health Department.


Meeting History

Jul 17, 2017 4:30 PM  Health and Human Services Committee Regular Meeting

Mr. Kruppa stated there was discussion last month at this Committee meeting regarding the new electronic health record vendor and currently he is involved in discussions with Care Compass Network (CCN) about this. This resolution is being presented simultaneously while gaining approval from CCN's Board. He said this will allow the Department to begin looking for a new electronic medical record vendor for both Mental Health and Public Health Departments and provide financial support and technical assistance helping to evaluate different programs. Mr. Kruppa stated the RFP will be written to allow for two separate programs if a single appropriate program is not available while the primary goal will be to meet the needs of both departments.

Mr. Burbank asked what was being done differently this time regarding the electronic health records. Mr. Kruppa stated there has been a great deal learned from past experiences and the Departments know better what they need. The Departments are in better positions to tell the vendors exactly what is needed and in addition CCN will be providing technical assistance during the evaluation process.

Mr. Burbank inquired about other health departments and if there were any “off the shelf” programs that could be used. Mr. Kruppa stated records maintenance for the Health Department is a more difficult fit to find due to the types of services they provide. There is not a great deal of value to vendors to create a very specific system. He stated there are “off the shelf” products for the Mental Health portion of the record maintenance. He explained the goal will be to find a perfect fit for the Mental Health records and then looking at the program to see if it also has the features that will meet the needs of the Public Health records maintenance.

MOVER:Peter Stein, Member
SECONDER:Will Burbank, Member
AYES:Anna Kelles, Will Burbank, Peter Stein
EXCUSED:Leslyn McBean-Clairborne, Carol Chock
Jul 18, 2017 5:30 PM Media Tompkins County Legislature Regular Meeting
MOVER:Rich John, Member
SECONDER:Peter Stein, Member
AYES:Will Burbank, James Dennis, Rich John, Anna Kelles, Dooley Kiefer, Daniel Klein, Michael Lane, Leslyn McBean-Clairborne, David McKenna, Glenn Morey, Michael Sigler, Peter Stein
EXCUSED:Carol Chock, Martha Robertson