Tompkins County
New York


Award of Contract - Purchase and Implementation of an Electronic Case Management Software System for the Early Intervention Program - Health Department


Department:Health DepartmentSponsors:
Category:Agreements, Bids, ContractsFunctions:Capital Program, Fiscal Target Impact, Health Related, Request for Proposals


  1. Printout

Resolution/Document Body

WHEREAS, the Public Health Department’s Children with Special Care Needs Division completed a thorough review of records and processes related to the Early Intervention Program, and determined that the manual, paper-based system is not capable of meeting current and future public health service needs, and


WHEREAS, the Children with Special Care Needs Division, in coordination with Tompkins County Information Technology Services (ITS), issued a Request for Proposals (RFP) for an electronic-case management software system, and


WHEREAS, the project team interviewed and heard presentations from various vendors, and


WHEREAS, based on the RFP and interview process results, and the additional review of requirements by ITS, the department has selected iCentral located in Garden City, New York, that meets the program documentation needs, now therefore be it


RESOLVED, on recommendation of the Health and Human Services Committee, That the Department is granted authority to enter into all contract(s) resulting from this RFP process, other County ongoing professional support contracts, and utilization of the New York State Office of General Service background contract,


RESOLVED, further, That the Tompkins County Public Health Department is authorized to expend funds defined in this resolution for professional services, software licensing and maintenance, hardware procurement, and additional County salary and fringes associated with this project implementation,


RESOLVED further, That the project be paid for by using funds from account HM Fund - Health Fund HM4006.59239.40.06 (Capital Account - Public Health),


RESOLVED, further, That the 2019 Tompkins County Public Health Department fiscal target be increased by $18,800 to cover ongoing licensing fees.


Meeting History

Dec 18, 2017 4:30 PM  Health and Human Services Committee Regular Meeting

Mr. Kruppa explained that the resolution allowed for the selection of a vendor following the request for proposal process for this project. The approved vendor has done other projects within the State and is familiar with regulations involved.

Mrs. McBean-Clairborne arrived at this time.

MOVER:Will Burbank, Member
SECONDER:Carol Chock, Member
AYES:Anna Kelles, Will Burbank, Carol Chock, Shawna Black
ABSENT:Leslyn McBean-Clairborne
Dec 19, 2017 5:30 PM Media Tompkins County Legislature Regular Meeting
MOVER:Carol Chock, Member
SECONDER:Leslyn McBean-Clairborne, Member
AYES:Will Burbank, Carol Chock, James Dennis, Rich John, Anna Kelles, Dooley Kiefer, Daniel Klein, Michael Lane, Leslyn McBean-Clairborne, David McKenna, Glenn Morey, Shawna Black, Michael Sigler, Martha Robertson