Tompkins County
New York


Standardization of Professional Services and Software




  1. Printout

Resolution/Document Body

              WHEREAS, the Director of Assessment and the Director of Information Technology Services have recommended that the Tompkins County Digital Sketch Program software and professional services be standardized to ensure full compatibility with the recent New York State Department of Taxation and Finance efforts and contract related to the Real Property Services (RPS) software upgrade project, and


              WHEREAS, the New York State Department of Taxation and Finance has recently completed an extensive Request for Proposal process, and finalized a contract for the implementation of a centralized, software platform hosted by New York State to replace the existing system (RPS) currently hosted by local municipalities, and


              WHEREAS, New York State has contracted with Tyler Technologies, Inc., for the statewide, RPS upgrade project with a scheduled project start date in the Fall of 2017, and


              WHEREAS, Tompkins County has been selected as one of twelve New York State localities to participate as a pilot municipality in the project, and


              WHEREAS, the scope of work defined by the New York State contract for the RPS software upgrade project does not include the configuration or migration of Tompkins County Digital Sketch Program and related data, and


              WHEREAS, Tyler Technologies, Inc., has the capability, based on preliminary proposals, to complete the Tompkins County Digital Sketch Program in a manner that is integrated with the implementation of the New York State RPS software upgrade project, and


              WHEREAS, Tompkins County previously approved funding for the Tompkins County Digital Sketch Program and related data as submitted by the Department of Assessment in the amount $95,000 as a 2017, One-Time, Over-Target Request, now therefore be it


              RESOLVED, on recommendation of the Government Operations Committee, That for reasons of economy and efficiency, the Department of Assessment standardize professional services and program software functionality and the integration of data, as provided by Tyler Technologies, Inc., for enhanced features and professional services beyond the scope of work defined per contract with the New York State Department of Taxation and Finance.


Meeting History

Sep 6, 2017 3:30 PM  Government Operations Committee Regular Meeting

Mr. Potter said this is a project ITS and Assessment have been working on for a number of years and has been waiting for New York State to finalize its decision. The State has been going through a process to determine whether it will internally replace the existing system (RPS) or outsource the project to a program for use by all State and local government agencies. He said he served on a governance board to get them to this point and they have decided to host the application for all local government in the future. A series of information sessions have been rolled out across the State with 12 entities selected to be pilot projects and Tompkins County is one.

In response to Ms. Chock asking what a "digital sketch" is, she was told the sketch model proposed in the project would allow for the conversion of paper and cards to a vector in a program that would be used to attach to information about taxation; it would be used to determine the square footage of a property and is primarily used for improvements to properties. Mr. Potter said this would allow the department to do this digitally in the future and is primarily used for projects with buildings and the management of data with tax parcels.

Ms. Kiefer offered amendments that were accepted as friendly.

MOVER:Dooley Kiefer, Member
SECONDER:Will Burbank, Member
AYES:Daniel Klein, Carol Chock, Dooley Kiefer, Will Burbank
Sep 19, 2017 5:30 PM Media Tompkins County Legislature Regular Meeting
MOVER:Daniel Klein, Vice Chair
SECONDER:Glenn Morey, Member
AYES:Will Burbank, Carol Chock, James Dennis, Rich John, Anna Kelles, Dooley Kiefer, Daniel Klein, Michael Lane, Leslyn McBean-Clairborne, Martha Robertson, David McKenna, Glenn Morey, Michael Sigler, Peter Stein