Tompkins County
New York

Resolution
2017-216

Authorization to Enter into an Arrangement with JP Morgan Chase to Provide Tompkins County with Credit by way of a Commercial Card Account

Information

Department:Finance DepartmentSponsors:
Category:Agreements, Bids, ContractsFunctions:Fiscal (Budget), Request for Proposals

Attachments

  1. Printout
  2. P-Card Memo - GO MTG 11-1-17 (This file has not yet been converted to a viewable format)
  3. P-Card Award Memo 10-24-17 (This file has not yet been converted to a viewable format)

Resolution/Document Body

WHEREAS the Finance Department has researched the benefits and costs of implementing a Procurement Card (P-Card) program, and

 

WHEREAS the Finance Department, under the direction of the Government Operations Committee, issued a Request for Proposals, and

 

WHEREAS five (5) responses were received and were reviewed by a committee comprised of members from the Finance Department, Accounting and Purchasing Divisions, the Information Technology Services Department, and County Administration, and

 

WHEREAS upon conclusion of the demonstrations requested from three (3) of the responding vendors, the Committee determined that the program offered by JP Morgan Chase would be the most beneficial to the County, and

 

WHEREAS Tompkins County has the power and authority to borrow money and otherwise obtain credit and to grant security on its assets, now therefore be it

 

RESOLVED, on recommendation of the Government Operations Committee, That:

 

1.              Tompkins County is hereby authorized to enter into an arrangement with JP Morgan Chase to provide Tompkins County with credit by way of a Commercial Card account. Under that arrangement select employees, determined eligible by their department head and the Finance Office of Tompkins County, may be issued with Commercial Cards on the MasterCard commercial account of Tompkins County with the Bank, and Tompkins County shall be responsible for the payment of all amounts in full, including fees and interest charged to such account, substantially on the terms and conditions set forth in the draft Commercial Card Agreement; and

 

2.              The County Administrator, or his designee, is hereby authorized to sign for and on behalf of Tompkins County a Commercial Card Agreement with the Bank substantially on the terms and conditions of the draft Commercial Card Agreement, with such changes or modifications as the person(s) so signing may in their/his sole discretion deem appropriate, and to sign such other documents and do such other things as they/he in their/his sole discretion deem appropriate or advisable in connection with or to give effect to such Corporate MasterCard Account Agreement and the program contemplated thereunder.

SEQR ACTION:  TYPE II-20

 

 

Meeting History

Nov 1, 2017 3:30 PM  Government Operations Committee Regular Meeting

Mr. Snyder reviewed the Request for Proposal (RFP) process regarding the commercial card agreement including the interview process.

Ms. Kiefer asked what the demonstration with vendors consisted of. Ms. Hall explained there were three finalists who were invited to come and demonstrate the services they could provide. Demonstrations were scheduled with PFM Financial Services, Capitol One, and JP Morgan Chase. She stated Capitol One did not show up and explained the others demonstrated the software including how County personnel would retrieve receipts from individual users, how the Department coordinators would process payments and assign account numbers, and how limitations can be made as to what can be purchased with the cards.

Ms. Kiefer inquired as to who was in attendance when the demonstrations took place. Ms. Hall stated she was along with Donna Shaw and Julie Fergus, Finance Department; and Katy Prince, Information Technology Services.

Ms. Chock stated she likes to operate on principal and try as much as possible to keep spending local. She spoke of the relationship the County has with Tompkins Trust Company and if there have been any discussions with them regarding these services. Mr. Mareane stated that the conversation has not taken place but if this were a major impact to the Bank he is confident they would have reached out to him. He will attempt to speak with Greg Hartz, Tompkins Trust Company, regarding this prior to the Legislature meeting and let Legislators know if there is a problem or an impact on them. Mr. Klein stated Tompkins Trust Company chose not to respond to the RFP that was released and were offered the opportunity to do so.

RESULT:RECOMMENDED [4 TO 1]
MOVER:Will Burbank, Member
SECONDER:Rich John, Member
AYES:Daniel Klein, Dooley Kiefer, Rich John, Will Burbank
NAYS:Carol Chock
Nov 9, 2017 5:30 PM Media Tompkins County Legislature Regular Meeting

Ms. Kelles said she opposes the resolution as she doesn’t want to be in a relationship with JP Morgan because of their relationship with the pipeline and natural gas.

RESULT:ADOPTED [12 TO 2]
MOVER:Daniel Klein, Vice Chair
SECONDER:Rich John, Member
AYES:Will Burbank, Carol Chock, James Dennis, Rich John, Dooley Kiefer, Daniel Klein, Michael Lane, Martha Robertson, David McKenna, Glenn Morey, Michael Sigler, Shawna Black
NAYS:Anna Kelles, Leslyn McBean-Clairborne