Facilities and Infrastructure Committee

Regular Meeting Notes – Draft 2-16-17

Tuesday, February 14, 2017 3:00 PM

Legislature Chambers

 

Attendance

 

Attendee Name

Title

Status

David McKenna

Chair

Excused

Glenn Morey

Vice Chair

Present

Michael Sigler

Member

Present

Daniel Klein

Member

Present

Peter Stein

Member

Present

Katrina McCloy

Deputy Clerk

Present

Joe Mareane

County Administrator

Present

Michael Hall

Airport Manager

Present

Jeff Smith

Highway Director

Present

Leo Riley

Deputy Director, Recycling and Materials Managemen

Present

Marcia Lynch

Public Info. Officer, County Administration

Present

Paul Cowles

Solid Waste Enforcement Officer, Recycling and Mat

Present

Call to Order

              Mr. Morey, Vice Chair, called the meeting to order at 3:02 p.m.

Changes to the Agenda

              The Committee agreed to add to the agenda the resolution entitled Award of Bid - CFR/ARFF (Crash, Fire, Rescue/Airport Rescue Fire Fighting) Building Roof Repair - Ithaca Tompkins Regional Airport.

Comments from the Public

              There were no members of the public present to speak.

Chair's Report

              There was no Chair's report due to Mr. McKenna being excused.

County Administrator's Report

              Mr. Mareane reported this is the first Facilities and Infrastructure Committee meeting in which individual County Departments are being represented instead of Divisions of Public Works through the changes made in the Charter.  The divisions have always behaved as if they were free-standing departments and have made good decisions and showed accountability to the Legislature.   Those Departments are the Airport, Recycling and Materials Management Department, Facilities Department, and Highway Department.    

Minutes Approval

December 5, 2016

RESULT:              ACCEPTED [UNANIMOUS]

MOVER:              Michael Sigler, Member

SECONDER:              Peter Stein, Member

AYES:              Morey, Sigler, Klein, Stein

EXCUSED:              McKenna

 

December 20, 2016

RESULT:              ACCEPTED [UNANIMOUS]

MOVER:              Peter Stein, Member

SECONDER:              Michael Sigler, Member

AYES:              Morey, Sigler, Klein, Stein

EXCUSED:              McKenna

January 3, 2017

RESULT:              ACCEPTED [UNANIMOUS]

MOVER:              Peter Stein, Member

SECONDER:              Michael Sigler, Member

AYES:              Morey, Sigler, Klein, Stein

EXCUSED:              McKenna

Recycling and Materials Management Department

Resolution No. - Award of Bid - Operation of Household Hazardous Waste Management Facility - Department of Recycling and Materials Management (ID #6845)

              Mr. Riley stated the Department is looking to award a contract for Household Hazardous Waste.  The facility is located at the Recycling/Solid Waste Center and the project has existed since 1999 and has had an average of 200 visitors per event and disposed of 115 tons of hazardous waste in 2015.  The contract being proposed is for five years with the option of one two-year extensions.  The second bid was from a New Jersey company for $129,000.

RESULT:              RECOMMENDED [UNANIMOUS]

MOVER:              Peter Stein, Member

SECONDER:              Daniel Klein, Member

AYES:              Morey, Sigler, Klein, Stein

EXCUSED:              McKenna

WHEREAS, the Department of Finance - Division of Purchasing has duly advertised for a multi-year Request for Proposal (RFP) for operation of the Tompkins County Household Hazardous Waste Management Facility for the Tompkins County Department of Recycling and Materials Management, and

 

WHEREAS, two (2) RFP’s for the facility operations services were received and publicly opened on November 22, 2016, now therefore be it

 

RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the contract for Household Hazardous Waste Facility operations for Tompkins County be awarded to Clean Harbors Environmental Services Inc., 42 Longwater Drive Norwell, MA, 02061-9149 for a five (5)-year term with a one two-year extension option, and

 

RESOLVED, further, That the funds are available in the Department of Recycling and Material Management’s budget, account 8169.54442,

 

RESOLVED, further, That the County Contract Administrator be authorized to execute this contract.

SEQR ACTION:  TYPE II-20

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Capital Payment Summary Report (ID #6844)

              Mr. Riley stated these payments were to Barton & Loguidice, the engineering firm, for the Recycling Facility upgrades.  Phase two of the project began last week. 

 

              Mr. Riley introduced Mr. Cowles and stated he has done most of the work related to the request for proposal on this project. 

RESULT:              COMPLETED

* * * * * * * * *

 

Capital Payment Summary Report (ID #6853)

RESULT:              COMPLETED

* * * * * * * * *

Highway Department

Resolution No. - Budget Adjustment to Transfer from the Highway Fund Balance and Amend the Capital Program, Increasing the Project Cost - Reconstruction of the Forest Home Drive Bridge (BIN 3047450) Over Fall Creek (PIN 3950.41), Town of Ithaca (ID #6856)

              Mr. Smith explained this resolution was to transfer funds to the appropriate account for the Forest Home Drive Bridge project that has been completed.  The County's share for the project was 17%, $392,037.63, which is a typical percentage for local share.

RESULT:              RECOMMENDED [UNANIMOUS]

MOVER:              Michael Sigler, Member

SECONDER:              Daniel Klein, Member

AYES:              Morey, Sigler, Klein, Stein

EXCUSED:              McKenna

WHEREAS, the Highway Division estimates higher than budgeted expenditures for the Forest Home Drive Bridge Reconstruction project, and

 

WHEREAS, the Highway Division (D Fund) has adequate unassigned fund balance to cover the shortage, now therefore be it

 

RESOLVED, on recommendation of the Facilities and Infrastructure and the Budget, Capital, and Personnel Committees, That the 2016-20 Capital Program be amended to reflect a total project cost for the Forest Home Drive Bridge Reconstruction Project to $2,277,237.63 and to reflect a funding contribution of $392,037.63 from Tompkins County,

 

RESOLVED, further, That the Director of Finance be and hereby is authorized to allocate $361,950 from the Road (Highway) Fund Balance, as needed, to Forest Home Drive Bridge Reconstruction Project Capital Account (HZ5103.59239.53.20):

 

HZ FUND - HIGHWAY FACILITIES AND PROJECTS

 

Incr. Revenue Account:  HZ5103.45035.53.20 - Interfund (D)                 $361,950

Incr. Expense Account:  HZ5103.59239.53.20 - Forest Home Bridge               $361,950

 

D FUND - COUNTY ROAD

 

Incr. Expense Account:  D5111.54802 - Contribution to Construction              $361,950

 

SEQR ACTION: UNLISTED (EAF on file with Clerk of the Legislature, No further action required)

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Resolution No. - Authorization to Execute Right-of-Way Acquisition Funding Agreement with New York State Department of Transportation (NYSDOT) - Coddington Road Highway Safety Improvements at Burns Road and East King Road Intersections, PIN 3753.24 (ID #6855)

              Mr. Smith stated this resolution allows for the County to enter into an agreement with New York State Department of Transportation (NYSDOT) regarding rights-of-way acquisition related to a project on Coddington Road to improve a very dangerous intersection.  This project involves eight small permanent easements which acquisition is underway.  The plan is to begin construction in 2018.  

 

              Mr. Klein asked about some legal advertisements pertaining to weight limits on local roads.  Mr. Smith explained the notices in the paper were not County legal ads but part of the procedure involved in posting weight limits of roads.  The notice must be posted in two areas, one being a legal notice in the paper and usually there is a sign with the posted weight limits in the shoulder of the road in question.

RESULT:              RECOMMENDED [UNANIMOUS]

MOVER:              Michael Sigler, Member

SECONDER:              Peter Stein, Member

AYES:              Morey, Sigler, Klein, Stein

EXCUSED:              McKenna

WHEREAS, Resolution No. 11 adopted on January 18, 2005, approved reconstruction of Coddington Road (County Road 119) in the Town of Ithaca between the City of Ithaca and Town of Danby lines and authorized execution of an agreement with the New York State Department of Transportation (NYSDOT) regarding administration and funding of Scoping, Design (Phases I-VI), and Right-of-Way (ROW) Incidentals, and

 

WHEREAS, Resolution No. 141 adopted on July 5, 2016, and Resolution No. 151 adopted on August 2, 2016, while limiting the scope of said reconstruction to improvements at Coddington Road’s intersections with Burns Road (County Road 116) and East King Road (County Road 179), P.I.N. 3753.24, (the Project), authorized execution of agreements with NYSDOT again regarding administration and funding of Scoping, Design, and ROW Incidentals, and

 

WHEREAS, the County of Tompkins desires to advance the Project by making a commitment of 100% of the non-federal share of the costs of ROW Acquisition, now therefore be it

 

RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the Tompkins County Legislature hereby approves the above-subject Project and authorizes the County of Tompkins to pay in the first instance one hundred (100%) percent of the federal and non-federal share of the costs of Scoping, Design, ROW Incidentals, and ROW Acquisition work for the subject Project or portions thereof,

 

RESOLVED, further, That the sums made available by the above-cited resolutions within account HZ5103.59239.53.08, Coddington Capital Project Account, totaling $995,000.00, is hereby made available to cover the cost of participation in Scoping, Design, ROW Incidentals, and ROW Acquisition work for the Project,

 

RESOLVED, further, That in the event the non-federal share of the costs of the Project exceed the amount appropriated above, the County Legislature shall convene as soon as possible to appropriate said excess amount immediately upon the notification of the NYSDOT thereof,

 

RESOLVED, further, That the Tompkins County Administrator or his designee be and is hereby authorized to execute all necessary Agreements, certifications, or reimbursement requests for Federal Aid and/or Marchiselli Aid on behalf of the County of Tompkins with the NYSDOT in connection with the advancement or approval of the Project and providing for the administration of the Project and the municipality’s first instance funding of Project costs and permanent funding the local share of federal-aid and State-aid eligible Project costs and all Project costs within appropriations therefor that are not so eligible,

 

RESOLVED, further, That a certified copy of this resolution be filed with the New York State Commissioner of Transportation by attaching it to any necessary Agreement in connection with the Project,

 

RESOLVED, further, That this resolution shall take effect immediately.

SEQR ACTION: Unlisted, Negative Declaration issued (No further action required)

* * * * * * * * *

 

Capital Project Quarterly Status Report (ID #6857)

RESULT:              COMPLETED

* * * * * * * * *

 

Capital Payment Summary (ID #6858)

RESULT:              COMPLETED

* * * * * * * * *

 

Airport

Resolution No. - Authorizing Acceptance of a Revised Statewide Opportunities for Airport Revitalization (SOARs) Grant from the New York State Department of Transportation (NYSDOT) to Assist with Marketing and Promotion of the Ithaca Tompkins Regional Airport (ITH) (ID #6862)

              Mr. Hall explained that Statewide Opportunities for Airport Revitalization (SOARs) funding was granted about nine months ago for approximately $350,000.  There was confusion regarding this funding involving the Department of Transportation who referred Mr. Hall to the Senate Finance Committee.  Through help from Senators Helming, Seward, and O'Mara the funding is being granted in the amount of $250,000 and this is a resolution to accept that funding. 

 

              Mr. Hall stated beginning February 15, 2017, Ithaca-Tompkins Regional Airport will be the only southern tier airport to provide service from three major airlines.

 

              Mr. Sigler abstained from the vote due to his employment with being involved with marketing funding. 

RESULT:              RECOMMENDED [3 TO 0]

MOVER:              Daniel Klein, Member

SECONDER:              Peter Stein, Member

AYES:              Morey, Klein, Stein

ABSTAIN:              Sigler

EXCUSED:              McKenna

              WHEREAS, the New York State Department of Transportation (NYSDOT) has offered a grant under the State SOARs (Statewide Opportunities for Airport Revitalization) program to assist with marketing and promotion, and

 

              WHEREAS, said NYSDOT grant may be used to offset the costs of marketing and of associated consultant services,

 

              WHEREAS, the original grant in the amount of $349,670 was accepted by Resolution No. 2016-108 on June 7, 2016, but the grant amount has been reduced to $250,000, therefore, we are seeking approval for the reduced amount, now therefore be it

 

              RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the NYSDOT grant of $250,000 is hereby accepted and that the County Administrator be and hereby is authorized to execute the required documents.

SEQR ACTION: TYPE II-1

* * * * * * * * *

 

Resolution No. - Award of Bid - CFR/ARFF (Crash, Fire, Rescue/Airport Rescue Fire Fighting) Building Roof Repair - Ithaca Tompkins Regional Airport (ID #6864)

              Mr. Hall stated this project has gone through the process and a low bidder has been identified.  The local share is $12,500, which is in the Airport budget and the remaining funds will come from the State. 

RESULT:              RECOMMENDED [UNANIMOUS]

MOVER:              Peter Stein, Member

SECONDER:              Michael Sigler, Member

AYES:              Morey, Sigler, Klein, Stein

EXCUSED:              McKenna

              WHEREAS, the Finance Department has duly advertised for bids to repair the CFR/ARFF (Crash, Fire, Rescue/Airport Rescue Fire Fighting) Building Roof for the Ithaca Tompkins Regional Airport, and

 

              WHEREAS, eight (8) bids were duly received for the project, and

             

              WHEREAS, after consultation with the New York State Department of Transportation (NYSDOT) it was determined that Tower Roofing Company, Inc., of Endwell, New York, was the lowest responsible bidder, and will be awarded the bid for the CFR/ARFF Building Roof repair for a total cost of $62,500.00, and

 

              WHEREAS, the budget for said project is as follows:

 

NYSDOT (AIR99 Grant) (80%)                                                        $50,000.00

Airport Funds (5640 Account) (20%)                                          $12,500.00

 

                            Total                                                                      $62,500.00

, now therefore be it

 

RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the CFR/ARFF Building Roof repair project be awarded to Tower Roofing Company, Inc., as the lowest responsible bidder with a bid of $62,500.00,

 

RESOLVED, further, That the local share is derived from the Airport Budget (account 5640) and that the Finance Director be and hereby is authorized to advance payments for this project until reimbursement is received from the NYSDOT.

SEQR ACTION: TYPE II-25

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Upstate Airport Competitive Funding Update

              Mr. Hall apprised the Committee of the Upstate Airport Competition funding in which there is still one airport to be awarded a $40 million grant.  Ithaca Tompkins Regional Airport is still in the running for those funds.  Mr. Hall believes a strong proposal was submitted and Senators Helming, Seward, and O’Mara have written letters of support to the Governor urging him to award the funds to the Ithaca area.  The announcement is expected to come at any time.

 

              If the funding is awarded locally some of the projects in the proposal include:

·              Renovations to the passenger departure screening area,

·              Renovations to the baggage screening machine area,

·              Remodeling to the passenger departure lounge including a second story which will result in a lower cost to operate the terminal,

·              Additional parking covered by solar panels which will also generate electricity to the Airport, and

·              Begin to transform the Airport facility into a multi-mode transportation hub.

               

              Mr. Hall stated this grant will make the current facility more open and more efficient.  Currently, Ithaca can provide one-stop connections to over 650 global destinations and is the most reliable airport in the upstate area.  It is unique in the fact that it imports money into the local economy more than it provides flights for people to spend their money elsewhere; Ithaca Tompkins Regional Airport is a positive economic impact on Central New York. 

 

              Mr. Klein stated it has been requested of him to ask if the minutes from Air Services Board are available.  Mr. Hall stated he will send them to all Legislators electronically. 

 

Advisory Board Appointments (ID #6827)

RESULT:              RECOMMENDED [UNANIMOUS]

MOVER:              Daniel Klein, Member

SECONDER:              Glenn Morey, Vice Chair

AYES:              Morey, Sigler, Klein, Stein

EXCUSED:              McKenna

Air Service Board

Gerald Hector - Cornell University representative; term expires December 31, 2018

 

Hillview Road Landfill Citizens Advisory Committee

Dooley Kiefer, County Legislator; term expires December 31, 2017

* * * * * * * * *

Adjournment

              The meeting adjourned at 3:37 p.m.