Budget, Capital and Personnel Committee

Regular Meeting Notes – Draft 2-14-17

Monday, February 13, 2017 4:00 PM

Legislature Chambers

 

Attendance

Attendee Name

Title

Status

Arrived

James Dennis

Chair

Present

 

Michael Sigler

Vice Chair

Present

 

Leslyn McBean-Clairborne

Member

Late

4:10 PM

Glenn Morey

Member

Present

 

Daniel Klein

Member

Present

 

Catherine Covert

Clerk of the Legislature

Present

 

Joe Mareane

County Administrator

Present

 

Rick Snyder

Finance Director

Present

 

Marcia Lynch

Public Info. Officer, County Administration

Present

 

 

Guests:  Dave Shapiro, City of Ithaca resident; Jennifer Tavares, Chamber of Commerce President; Peggy Coleman, Convention and Visitor’s Bureau

Call to Order

              Mr. Dennis, Chair, called the meeting to order at 4:03 p.m.

Changes to the Agenda

              There were no changes to the agenda.

Minutes Approval

December 20, 2016

RESULT:              ACCEPTED [UNANIMOUS]

MOVER:              Glenn Morey, Member

SECONDER:              Michael Sigler, Vice Chair

AYES:              Dennis, Sigler, Morey, Klein

EXCUSED:              McBean-Clairborne

 

January 17, 2017

RESULT:              ACCEPTED [UNANIMOUS]

MOVER:              Michael Sigler, Vice Chair

SECONDER:              Glenn Morey, Member

AYES:              Dennis, Sigler, Morey, Klein

EXCUSED:              McBean-Clairborne

Comments from the Public

              There was no member of the public who wished to speak.

Committee Chair Report

              Mr. Dennis reported that in the next month or two he would like to schedule a meeting with the four Direct Reports as a follow-up to their evaluation.  He will also ask the Committee to discuss suggestions on how to continue these discussions and the direction to take.  There will be a special Committee meeting on February 21st to discuss the OAR’s (Opportunities, Alternatives, and Resources) request for funding to expand its services including housing.

Director of Finance Report

              Mr. Snyder provided a brief update on the 2016 Contingent Fund Account and the details of what the funding sources were.  The fund began at $977,000 and as of today, the balance is $296,673.  He said there may be additional requests received from Departments Contingent Fund monies.

County Administrator Report

              Mr. Mareane said he has begun to meet with the County’s State Senate and Assembly officials to discuss State budget priorities and concerns.  He has met with Assemblywoman Lifton and will be scheduling a meeting next week with Senator O’Mara.  Additional meetings with Senators Seward and Helming will also be scheduled.

 

              Mrs. McBean-Clairborne arrived at this time.

Report from the Human Resources Commissioner

              Mr. Mareane said Ms. Guererri, Human Resources Commissioner, was ill and further reports will be provided as needed at follow-up meetings.

 

Introduction of new staff member (ID #6842)

              It was noted that Michelle Rios-Dominquez, Manager of Talent Acquisition and Engagement, was introduced to Legislators at the last Legislature meeting.

* * * * * * * * *

 

Diversity Consortium (ID #6840)

As Ms. Guererri is taking on a more active role with the Diversity Consortium of Tompkins County, she was invited on March 10th to participate as one of several panelists for a "Ban the Box" panel discussion.  The purpose is to provide interested business owners, organizations, and individuals an opportunity to learn more about Ban the Box, and best practice implementation.  This forum will be held at 9:30 a.m. in the Borg Warner Room of the Tompkins County Public Library. 

* * * * * * * * *

 

Brief Report on the Laserfiche Empower Conference (ID #6841)

              Mr. Mareane commented that several County employees attended the Laserfiche Empower Conference in California and Ms. Guererri also participated in the training. 

* * * * * * * * *

 

Report from Workforce Diversity and Inclusion Committee

              Mrs. McBean-Clairborne, Chair, had no report.  The Committee will be meeting next Wednesday, February 22nd.  She commented that the discussion on a sanctuary resolution began with this Committee, but is now going through the Health and Human Services Committee. 

Report from Public Information Officer

              Ms. Lynch said the Committee met a couple of weeks ago and discussed initiating a campaign to recruit new members.

Resolutions

Resolution No. - Authorization to Participate in Various Contracts Let by Any Government Entity of the United States of America (ID #6793)

RESULT:              RECOMMENDED [UNANIMOUS]

MOVER:              James Dennis, Chair

SECONDER:              Glenn Morey, Member

AYES:              Dennis, Sigler, McBean-Clairborne, Morey, Klein

WHEREAS, New York State General Municipal Law §103 has been amended to allow counties to utilize a contract let by the United States of America or any agency thereof, any state, or any other county or political subdivision or district therein for materials, equipment, supplies, or contract for services, and

 

WHEREAS, the Finance Department may determine throughout the 2017 fiscal year that it would be in the County’s best interest to participate in another government agency’s contract, now therefore be it

 

RESOLVED, on recommendation of the Budget, Capital, and Personnel Committee, That Tompkins County is hereby authorized to exercise the option to participate in any bid of the United States Government or its agencies, any state, or any other county or political subdivision or district for materials, equipment, supplies, or contract services as authorized by General Municipal Law §103,

 

RESOLVED, further, That the County Administrator, or his designee, be and hereby is authorized to execute required contract documents.

SEQR ACTION:  TYPE II-20

* * * * * * * * *

 

Resolution No. - Award of First Round of 2017 Strategic Tourism Implementation Funding (ID #6774)

RESULT:              RECOMMENDED [UNANIMOUS]

MOVER:              Leslyn McBean-Clairborne, Member

SECONDER:              Michael Sigler, Vice Chair

AYES:              Dennis, Sigler, McBean-Clairborne, Morey, Klein

WHEREAS, the Tompkins County Legislature accepted the 2020 Strategic Tourism Plan on September 18th, 2012, and

 

WHEREAS, in 2016 the Tompkins County Strategic Tourism Planning Board (STPB) adopted an Agriculinary Tourism Implementation Plan and a Heritage Tourism Implementation Plan, each of which further identifies priority actions for implementing the 2020 Strategic Tourism Plan, and

 

WHEREAS, Tompkins County has established a dedicated funding source for implementing the 2020 Strategic Tourism Plan, known as the Strategic Tourism Implementation fund, and

 

WHEREAS, the Tompkins County Heritage Center project and Convention and Visitors Bureau (CVB) Agriculinary Tourism Implementation project are eligible for funding as Strategic Tourism Implementation projects, and

 

WHEREAS, the STPB established a category in the Strategic Tourism Implementation program for projects that have been identified by the STPB and the County’s Tourism Program as priorities which are best suited for implementation internally by program staff, and

 

WHEREAS, staff leadership for the Tourism Program is provided by the Tompkins County Planning Department, and

 

WHEREAS, the STPB has developed a scope of work for the Tourism Program Communications project, and

 

WHEREAS, the STPB has voted to recommend funding in full for each of the three projects under consideration for funding, and

 

WHEREAS, Strategic Tourism Implementation funding exists within the hotel room occupancy tax-funded Tourism Program budget for 2017, now therefore be it

 

              RESOLVED, on recommendation of the Budget, Capital, and Personnel Committee, That the following projects are awarded 2017 Strategic Tourism Implementation funding:

 

Applicant / Project

Award

Tompkins County Chamber of Commerce / Ithaca Tompkins County Convention and Visitors Bureau CVB Agriculinary Tourism Implementation

$30,000

The History Center in Tompkins County Tompkins County Heritage Center

$35,500

 

RESOLVED, further, That the Tompkins County Planning Department is authorized to spend up to $3,500 out of the Strategic Tourism Implementation Program budget, account 6475.54492 to contract with a qualified design firm to assist with Tourism Program communications activities,

 

RESOLVED, further, That the County Administrator or his designee be and hereby is authorized to sign any agreements pertaining to the aforementioned projects.

SEQR ACTIONS:

TYPE II - 20 and Type II-3 (CVB Agriculinary Tourism Implementation)

TYPE II - 21 (Tompkins County Heritage Center)

TYPE II - 20 (Tourism Program Communications Project)

* * * * * * * * *

 

Resolution No. - 2017 Strategic Tourism Implementation Program Budget Adjustment (ID #6849)

RESULT:              RECOMMENDED [UNANIMOUS]

MOVER:              Leslyn McBean-Clairborne, Member

SECONDER:              Glenn Morey, Member

AYES:              Dennis, Sigler, McBean-Clairborne, Morey, Klein

WHEREAS, the Tompkins County Legislature accepted the 2020 Strategic Tourism Plan on September 18th, 2012, and

 

WHEREAS, in 2016 the Tompkins County Strategic Tourism Planning Board (STPB) adopted an Agriculinary Tourism Implementation Plan and a Heritage Tourism Implementation Plan, and is also scheduled to adopt an Outdoor Recreation Tourism Implementation Plan in 2017, each of which further identifies priority actions for implementing the 2020 Strategic Tourism Plan, and

 

WHEREAS, the STPB has also endorsed the Tompkins County Beautification, Signage, and Public Art Strategic Plan, the County Priority Trails Strategy, the Cayuga Lake Blueway Trail Plan, and the Tompkins County Wayfinding and Interpretive Signage Plan, and

 

WHEREAS, Tompkins County has established a dedicated funding source for implementing its 2020 Strategic Tourism Plan and related tourism implementation plans, known as the Strategic Tourism Implementation fund, and

 

WHEREAS, $265,000 was allocated but unspent from the modified 2016 budget for Strategic Tourism Implementation, and

 

WHEREAS, letters of interest for Strategic Tourism Implementation funding will continue to be accepted on a rolling basis in 2017, now therefore be it

 

RESOLVED, on recommendation of the Budget, Capital, and Personnel Committee, That the Strategic Tourism Implementation program budget for 2017 is increased by $265,000 bringing the total modified 2017 budget for this program from $100,000 to $365,000,

 

RESOLVED, further, That the Director of Finance be and hereby is authorized to make the following budget adjustment for 2017:

 

              Revenue:                6475.54492                             Strategic Tourism Implementation              $265,000

              Appropriation:              6475.41113                             Room Tax                                                        $265,000

SEQR ACTION:  TYPE II-20

* * * * * * * * *

 

Resolution No. - Authorizing a Contract with the Tompkins County Soil and Water District to Provide Interim Financial Assistance to Support Grant-Funded Conservation Efforts throughout the County (ID #6822)

              Mr. Mareane said this is the third time the County has provided this kind of support for the Soil and Water Conservation District.  In past years the resolution has requested funding support for Hydrilla project activities; however, this resolution requests the funds for a broader array of conservation activities not just Hydrilla. 

 

              Mr. Dennis commented that during the budget process, Mr. Negley had requested these funds be part of the District’s budget, but the Legislature opposed that idea.   

RESULT:              RECOMMENDED [UNANIMOUS]

MOVER:              James Dennis, Chair

SECONDER:              Glenn Morey, Member

AYES:              Dennis, Sigler, McBean-Clairborne, Morey, Klein

WHEREAS, the mission of the Tompkins County Soil and Water Conservation District (District) is to provide assistance to citizens and units of local government in making sound decisions on the management of soil, water, and related natural resources based on their needs, and

 

WHEREAS, the District will further assist in the implementation of decisions by seeking and coordinating technical and financial assistance from federal, state, and local governments, and private sources, and

 

WHEREAS, the District applies for funds, throughout each year, on behalf of landowners and municipalities to various entities, such as New York State Department of Environmental Conservation (NYSDEC), New York State Department of Agriculture and Markets (NYSDAM), U.S. Fish and Wildlife Service (USFWS), U.S. Environmental Protection Agency (EPA), and other organizations to conduct Soil and Water Conservation work, and

 

WHEREAS, the District is projecting over $2,700,000 in expense disbursements in 2017 through these grant and programmatic funding sources, and

 

WHEREAS, these $2,700,000 of projected expenses are not paid for by the Tompkins County appropriation to the District in the 2017 Tompkins County Budget which cover a portion of operational expenses for the District, and

 

WHEREAS, the funding entities to whom the District applies for funding, typically require a “full reimbursement” process for project activities, meaning that costs must first be paid by the District, and then be reimbursed by the funding entity, and

 

WHEREAS, the District does not have enough funding on hand to cover up-front project costs, but must continue the coordination and implementation of critical conservation project activities, and

 

WHEREAS, the District has requested the assistance of Tompkins County to provide funding to support the cost of Hydrilla Project activities in the past two consecutive years (2015 and 2016), with such funding fully returned to the County as NYSDEC reimbursements for that work is received, and

 

WHEREAS, a similar assistance request is being sought for a broader array of conservation activities funded by “reimbursement” grants in 2017, now therefore be it

 

RESOLVED, on recommendation of the Planning, Development, and Environmental Quality Committee, That he Tompkins County Legislature hereby authorizes the County Administrator to enter into a contract with the Tompkins County Soil and Water Conservation District that will provide up to $200,000 to the District for conservation project activities in 2017 and obligate the District to repay the County as reimbursements for conservation project activities are received,

 

RESOLVED, further, That the Director of Finance is hereby authorized and directed to advance to the District an amount not to exceed two hundred thousand dollars ($200,000), said advance to be made from the General Fund of the County,

 

RESOLVED, further, That the advance will be repaid to the County when the District is reimbursed by NYSDEC; the advance will be recorded in the General Fund accounting records as a Contract Agencies Receivable - Soil & Water, account number A14418730.

SEQR ACTION:  TYPE II-20

* * * * * * * * *

 

Appointments and Liaison Assignments

              Discussion followed concerning liaison assignments and other Legislators appointments to various advisory boards.  Questions were raised concerning the appointment to the Finger Lakes Tourism Alliance and it was noted that this group meets monthly and that a Legislator seat does not exist on it.  Mrs. Covert agreed to follow-up on this. 

 

              Below is a list of continued liaison assignments and appointments for 2017:

 

Liaison Assignments

 

Strategic Tourism Planning Board - Dan Klein

Tompkins Cortland Community College - Michael Lane

 

Other Appointments

Downtown Ithaca Alliance - Anna Kelles, term expires April 15, 2018

Workforce Diversity and Inclusion Committee - Leslyn McBean-Clairborne, term expires December 31, 2017

Workforce Diversity and Inclusion Committee - Anna Kelles, term expires December 31, 2018

 

Advisory Board Appointments (ID #6827)

RESULT:              RECOMMENDED [UNANIMOUS]

MOVER:              Glenn Morey, Member

SECONDER:              Michael Sigler, Vice Chair

AYES:              Dennis, Sigler, McBean-Clairborne, Morey, Klein

 

Strategic Tourism Planning Board - terms expire December 31, 2019

Barbara S. Romano - Cornell University representative

Ian Golden - Recreation representative

David Blake - At-large representative

Kenneth Jupiter - Arts/Culture representative

Anne Gossen - Arts/Culture representative

Michael Mellor - At-large representative

Julie Swigart - Lodging representative

* * * * * * * * *

 

Executive Session

              It was MOVED by Mr. Morey, seconded by Mrs. McBean-Clairborne, and unanimously adopted by voice vote, to hold an executive session at 4:27 p.m. to discuss a personnel matter.  The meeting returned to open session at 4:51 p.m.

Adjournment

              The meeting adjourned at 4:51 p.m.