Facilities and Infrastructure Committee

Regular Meeting Notes – Draft 5-15-17

Tuesday, May 9, 2017 3:00 PM

Legislature Chambers

 

Attendance

Attendee Name

Title

Status

Arrived

David McKenna

Chair

Present

 

Glenn Morey

Vice Chair

Present

 

Michael Sigler

Member

Present

 

Daniel Klein

Member

Late

3:05 PM

Peter Stein

Member

Late

3:10 PM

Rich John

Legislator

Present

 

Katrina McCloy

Deputy Clerk

Present

 

Joe Mareane

County Administrator

Present

 

Marcia Lynch

Public Info. Officer, County Administration

Present

 

Jeff Smith

Highway Director

Present

 

Barbara Eckstrom

Solid Waste Manager

Present

 

Arel LeMaro

Facilities Director

Present

 

 

Guests:  Rod Howe and James Johnson, The History Center; Tom Covert and Randy Marcus, Ithaca Aviation Heritage Foundation; and Ed Marx, Sustainability Center  

Call to Order

              Mr. McKenna, Chair, called the meeting to order at 3:00 p.m.

Changes to the Agenda

              Mr. McKenna stated there was a revised resolution entitled Award of Bid - Bridge Painting - Salmon Creek Road Bridge (BIN 3210100) Over Salmon Creek in the Town of Lansing distributed to Committee members. 

Comments from the Public

              There were no members of the public present.

Chair's Report

              Mr. McKenna had no report.

Minutes Approval

April 11, 2017

RESULT:              ACCEPTED [UNANIMOUS]

MOVER:              Glenn Morey, Vice Chair

SECONDER:              Michael Sigler, Member

AYES:              McKenna, Morey, Sigler

ABSENT:              Klein, Stein

 

Advisory Board Appointment(s) (ID #7018)

              Air Services Board

              Ken Hodges - At-large representative; term expires December 31, 2019

RESULT:              RECOMMENDED [UNANIMOUS]

MOVER:              Glenn Morey, Vice Chair

SECONDER:              Michael Sigler, Member

AYES:              McKenna, Morey, Sigler

ABSENT:              Klein, Stein

County Administrator's Report

Resolution No. - Making a Negative Determination of Environmental Significance in Relation to Resolution No. __ of 2017, Approving the Acquisition and Improvement of Property Commonly Known as the Tompkins Trust Company Building Located at 106-112 North Tioga Street, Ithaca, New York (ID #7037)

              Mr. Mareane provided background information on the proposal to acquire and improve the Tompkins Trust Company Building on the Commons and put it to use as a new home for The History Center and several related not-for-profit organizations who would also occupy the building to establish the Heritage Education Center.  The proposal is financially viable and it is the appropriate thing to do for the taxpayers and the anticipated occupants of the building. 

 

              Mr. Klein arrived at this time.

 

              Mr. Mareane explained the occupancy costs of The History Center have been underwritten by the County for approximately 20 to 25 years; the current annual cost is $110,000.  He spoke of the current lease for The History Center expiring at the end of 2018 and the potential occupancy costs for that space increasing significantly. 

 

              Mr. Mareane said the cost to acquire the property is $2 million and improvements are estimated at $900,000; a total cost to the County of $2.9 million.  He also spoke of possible sources to offset that amount including pledges from the leaders of the History Center/Heritage Education Center in the amount of $450,000 and an additional $100,000 from the Strategic Tourism Planning Board; a total offset cost of $550,000.  The County's cost would be reduced to approximately $2,350,000. 

 

              Mr. Mareane spoke of several other non-profit organizations that have expressed interest in being occupants of the building and recently renewed their commitment to this project.  The County would charge "rent" to these occupants that would cover operating and maintenance costs with a small return.   

 

              Mr. Stein arrived at this time.

 

              Mr. Mareane explained the property could be purchased and improvements could be completed with unanticipated 2016-2017 revenues from the Tioga Downs and del Lago Casinos without having to finance or borrow money.  The project could be adequately funded by using the $1.9 million in licensing fees already received plus the additional revenue expected in 2017 of which none of those funds have been budgeted to any other project or program.

 

              Mr. Mareane said it has been made clear to the agencies interested in occupying the space that their exhibits, interior renovations, and fit ups will need to come from their own funding sources.  Some of the funds raised from the Capital Campaign will be used by the County for initial improvements and the balance could be used for other interior finishes.  The Downtown Ithaca Alliance will be applying for a grant to be able to support interior renovations and exhibits. 

 

              Mr. Mareane stated a Steering Committee has been formed to discuss how to manage and govern a building and situation like this. The Tompkins Trust bank will not be moving out until 2018 and there will need to be renovation work completed so there is plenty of time to iron things out as there are no plans on moving in until late 2018 or early 2019.  He added that Tompkins Cortland Community College owns a neighboring building and there has been discussion with TC3 about including this building in their management operations.  The History Center would be the anchor tenant and there is a desire for the County to become more prominent on The History Center board and that can also be worked out. 

 

              Mr. Mareane spoke of the challenges of managing a multi-agency facility and risks involved.  He believes the worst case scenario would involve one or more of the proposed occupants getting cold feet and not joining the project.  Part of the recommendations of this project includes periodic reports back to the Committee on how it is progressing and as milestones are reached.  This would ensure the Legislature remains informed.  Also, the current Steering Committee would continue to exist to assist in the governing issues and relationships over time.  

 

              Mr. Howe provided a short history of The History Center and the current area it is located in is an odd location and not very approachable.  The Board is very excited about a Heritage Education Center being located on the Commons and all the opportunities this could bring.  The building is a perfect fit for the project with its architectural character and its location. 

 

              Mr. Howe stated The History Center has contracted with Iron Design to assist with its vision statement and goal language to be used in the Capital Campaign. 

 

              Draft Vision Statement:

              The Center is a portal place/hub to explore Ithaca and Tompkins County’s history/               heritage/culture to better understand the past, experience the present, and imagine the future.                This collaborative space opens the portal for all visitors a vision of our landscapes and               communities that enables historical narratives and community engagement.  It is a captivating               space that educates and inspires our visitors, conveying our rich history.” 

 

              Proposed Goal Statement:

              To build community by offering opportunities to deepen connections among County residents               through a sharing of narratives and place based initiatives and engage the public in a vibrant               exploration of our unique community through a history/heritage functional lens and orient               visitors to local tourism opportunities”. 

 

              Mr. Howe spoke of the community and economic impacts and plans to include a retail space within the building and the building itself is being seen as a “destination place” with multiple opportunities that is able to generate additional grant opportunities.  No exact estimations have been produced at this point, but a substantial increase in attendance is expected.   

 

              Mr. Howe stated this is also being viewed as a portal to the broader Finger Lakes Region.  New York Senator Kirsten Gillibrand has proposed the Finger Lakes Region as a National Heritage area and this could be an entry point to that corridor.

 

              Mr. Howe said a mosaic of perspectives involving history and art that could incorporate and any number of viewpoints could be involved with this project.  Opportunities to connect could be made with the educational institutions in the County as the students could visit the center to obtain an orientation of the community and partnerships could then be established.  He spoke of one idea at how and where people lived in the 1850s and compare it to how housing and housing needs have changed through the years.  An interpretation of the history of the Tompkins Trust Company could be explored also due to their long history in the community and the building itself.

 

              Mr. Howe spoke of the three funding sources being sought through the State grant process: the Downtown Revitalization Initiative, Upstate Revitalization Initiative, and through the Consolidated Funding Application (CFA) process where there are also New York State Council on the Arts (NYSCA) funds. The Capital Campaign Committee has everything in place to begin their campaign and views this as a dynamic augmentation for Tompkins County.  

 

              Mr. John thanked Mr. Mareane for allowing him to participate in the project process and stated there are risks and challenges involved with any real estate investment and project.  He is confident this is a good investment.  Instead of paying rent, the County will be investing in the building.  This has been a lengthy process and the input involved in this project has been very impressive.  The not-for-profits have indicated their interest and have remained interested with a steady commitment.  The project is a public-private partnership and a good example of how government can work with the private entities to make something extraordinary. 

 

              This project works from an economic standpoint and is an efficient manner to support history and arts while also supporting multiple non-for-profit organizations in a concentrated space including the Convention and Visitors Bureau (CVB).  In addition, there will be efficiency that cannot be obtained with the agencies being in their own offices and being spread out.  The number of organizations involved and the broad based community support and multiple ways this project will work will be beneficial to the Commons and an economic engine as it will be an attractive place to visit. 

 

              Mr. John spoke of the fundraising campaign as being a risk as the funds are not known until you have actually raised the money.  He said this is a solid building, with the need of some code work, but it will last.  This is a great use for the casino funds and believes there will be dividends returned from this.  The project is a platform for growth and the future will thank us for this decision. 

 

              Mr. Stein inquired as to how many people are going to visit and also stated his concerns about the not-for-profit organizations deciding not to participate in this endeavor.  Mr. Howe responded that the current figures are available for the individual organization but with all the organizations together in one place on the Commons the numbers are expected to increase significantly. 

 

              Mr. Mareane has tried to identify all the risks involved but there are always those unknowns.  In regard to other occupants, the County needs to be careful due to the tax-exempt status of the property and the occupants need to be not-for-profit.  If all the interested organizations were to back out, the cost of occupancy would be comparable to what is being funded for The History Center currently and a 2% return on the investment would not be gained but the building would still continue to appreciate. 

 

              Mr. John believes the worst case scenario from a real estate stand point would be that the County turn around and sell the building and if there was a loss it would be very minimal.

 

              Mr. McKenna likes the idea of using "free money" to purchase the property and the only contingency cost would be maintenance.  He is concerned about the Capital Campaign that will ultimately affect what can and cannot be done in the building and that may affect who would be in that building but overall is supportive of the project.

 

              Mr. Morey complimented Mr. Mareane, Mr. John, and Mr. Howe on the work they have done on this proposal and supports the project.  He inquired if Mr. Howe liked the space The History Center was occupying currently.  Mr. Howe stated the space was adequate but not ideal for what they want to do.  The arrangement and lease was great for the 23-year period they were located there. 

 

              In response to a question from Mr. Morey, Mr. Mareane clarified the occupancy cost would be covered by the tenants through rent.  Also, built into the rent projection is a $40,000 annual return-on-investment in addition to the building appreciating over time.   

 

              Mr. Mareane stated the project could be completed and open for operations in early 2019. 

RESULT:              RECOMMENDED [UNANIMOUS]

MOVER:              Daniel Klein, Member

SECONDER:              Michael Sigler, Member

AYES:              McKenna, Morey, Sigler, Klein, Stein

WHEREAS, Resolution No. ___ of 2017 would approve the purchase and improvement of property located at 106-112 North Tioga Street, commonly known as the Tompkins Trust Company Building, for use by the History Center and other complementary not-for-profit agencies, and

 

WHEREAS, while the project consists of the rehabilitation of an existing structure and comports with a SEQR Type II-2 classification, a Short Form Environmental Assessment Form was completed to ensure a thorough and diligent review of potential environmental impacts, and

 

WHEREAS, the Tompkins County Legislature has reviewed and accepted as adequate a Short Environmental Assessment Form, which finds no significant impacts associated with the Action, now therefore be it

 

RESOLVED, on recommendation of the Facilities and Infrastructure and the Budget, Capital, and Personnel Committees, That Resolution No.__ of 2017 is an Unlisted action,

 

RESOLVED, further, That the Tompkins County Legislature hereby determines that the acquisition of property at 106-112 North Tioga Street for use by the History Center and other agencies will not have a significant negative impact on the environment, requiring no further environmental review,

 

RESOLVED, further, That the Tompkins County Legislature hereby issues a “Negative Declaration of Environmental Significance” in accordance with SEQRA for Resolution No. __ of 2017.

SEQR ACTION:  Unlisted

(Short Environmental Assessment Form and Negative Declaration on file with the Clerk of the Legislature)

* * * * * * * * *

 

Resolution No. - Authorize Acquisition and Improvement of the Tompkins Trust Building at 106-112 North Tioga Street on the Ithaca Commons to Serve as the Home for the History Center and Other Complementary Organizations and Amend 2017-2021 Capital Improvement Program to Incorporate the Tompkins Trust Building Acquisition and Improvement Project (ID #7035)

RESULT:              RECOMMENDED [UNANIMOUS]

MOVER:              Michael Sigler, Member

SECONDER:              Daniel Klein, Member

AYES:              McKenna, Morey, Sigler, Klein, Stein

WHEREAS, Tompkins County is a long and steadfast supporter of The History Center (“Center”), which serves as the community’s museum of local history and the repository of historic materials and artifacts, and

 

WHEREAS, the County’s commitment to the History Center is reflected in a long-standing County annual appropriation to support the Center’s costs of occupancy, and

 

WHEREAS, the History Center’s 25-year lease of space in The Gateway Building will expire at the end of 2018, and the Center needs to relocate as a means to contain its cost of occupancy and increase its visibility, impact, and accessibility to the public, and

 

WHEREAS, as the traditional underwriter of the Center’s occupancy costs, and beneficiary of its ability to educate residents and attract tourists, the County has a direct fiscal and programmatic interest in identifying a suitable location for the Center, and

 

WHEREAS, as a part of its consideration of new locations, the History Center put forward and has continued to develop a plan to locate several complementary not-for-profit organizations into a common location, which it has called a “Heritage Education Center”, where residents and visitors can learn about and explore our unique community, and

 

WHEREAS, several local agencies have expressed strong interest in such a co-location plan, including the Historic Ithaca Library, the Convention and Visitor’s Bureau’s Visitor Center, the Community Arts Partnership, the Wharton Studio Museum, the Dorothy Cotton Institute, the Discovery Trail, the Sustainability Center, and the Ithaca Aviation Heritage Foundation, and

 

WHEREAS, because of the size, character, and location of the Tompkins Trust Building (the “Building”) located at 106-112 North Tioga Street, and in light of the fact that the Building will be vacated in 2018 when the Trust Company relocates to a new downtown facility, the Building was identified as a preferred location by the History Center and other Heritage Education Center participants, and

 

WHEREAS, Tompkins Trust has expressed a willingness to sell the building to the County at a cost of $2,000,000, subject to final approval by its Board of Directors, and has worked in good faith with the History Center and the County to allow both to undertake necessary due diligence, and

 

WHEREAS, by Resolution 2016-232, this Legislature authorized the County Administrator to explore the acquisition and re-use of the Building and, as a part of that exploration, to undertake an engineering assessment of the Building’s structural and mechanical systems and any code-related improvements that may be required to accommodate re-use of the Building, and

 

WHEREAS, the engineering assessment of the Building identified approximately $900,000 in improvements needed to make the Building code-compliant and ready for tenant renovations, and

 

WHEREAS, to help offset these costs, the County has received a $450,000 pledge from the leaders of the History Center/Heritage Education Center’s capital fundraising campaign and has also received assurances from the Strategic Tourism Planning Board that the project qualifies, and will be considered for, a $100,000 capital grant that would, together, reduce the County’s net cost to acquire and improve the building to $2,350,000, and

 

WHEREAS, it is understood that all costs of interior renovations, tenant improvements, and exhibits shall be borne by the tenants of the building, and that future structural repairs and maintenance shall be the responsibility of the County, and

 

WHEREAS, to support the costs of interior renovations, improvements, and exhibits, the History Center and other prospective tenants of the Building are collaborating to raise capital funds through a local fundraising campaign and are also working with the Downtown Ithaca Alliance to prepare an application for a $2.5 million grant from New York State, and  

 

WHEREAS, the projected cost to operate and maintain the building, and to generate a two percent return on the County’s investment in the building, can be fully recovered through competitive rents charged to the occupants of the Building, and

 

WHEREAS, it is the County’s intent to apply unanticipated 2016-2017 revenues from the Tioga Downs and del Lago Casinos to finance the acquisition and improvement of the Building, including $1.9 million in licensing fees already received plus additional unbudgeted casino revenue expected in 2017, now therefore be it

 

RESOLVED, on recommendation of the Facilities and Infrastructure and the Budget, Capital, and Personnel Committees, That the County’s 2017-2021 Capital Improvement Program be, and hereby is, amended to include the Acquisition and Improvement of the Tompkins Trust Building at a total cost of $2,900,000, with an expected net local cost of $2,350,000 after receipt of grants and contributions,

 

RESOLVED, further, That the County Administrator be and hereby is authorized to negotiate the acquisition of the Tompkins Trust Company Building at 106-112 North Tioga Street at a cost not to exceed $2,000,000 plus any associated closing costs, and on such other terms and conditions as the County Administrator may approve in his reasonable discretion and upon consultation with the County Attorney,

 

RESOLVED, further, That the Director of Finance be and hereby is authorized and directed to make the following budget adjustments:

 

A Fund-General Fund

Decrease Fund Balance              A30909000 - General Fund Unassigned Fund Balance              $2,900,000

Increase Expense Account A9576.54802 - Contribution to Construction                            $2,900,000

 

HB Fund-Building Improvements Fund

Increase Revenue Account HB1617.45031.16.17 - Interfund (A)                                          $2,900,000

Increase Expense Account HB1617.59239.16.17 - Heritage Education Center              $2,900,000

 

SEQR ACTION:  Unlisted

(Short Environmental Assessment Form on filed with the Clerk of the Legislature)

* * * * * * * * *

Recycling and Materials Management Department

Capital Payment Summary Report (ID #7025)

RESULT:              COMPLETED

* * * * * * * * *

Highway Department

Resolution No. - Authorization to Execute a Contract with Barton and Loguidice, D.P.C., for Bridge Replacement Design Services – Dodge Road over Cascadilla Creek - BIN 3209890 (Town of Dryden) (ID #7036)

              Mr. Smith explained this request is to authorize execution of a contract with Barton and Loguidice, D.P.C. (B&L) for bridge replacement design services on Dodge Road over Cascadilla Creek.  He spoke of the local design services process used to select consultants and that process was used in the recommendation of B&L for this project. 

RESULT:              RECOMMENDED [UNANIMOUS]

MOVER:              Glenn Morey, Vice Chair

SECONDER:              Michael Sigler, Member

AYES:              McKenna, Morey, Sigler, Klein, Stein

WHEREAS, reconstruction design for the bridge carrying Dodge Road over Cascadilla Creek (BIN 3209890) in the Town of Dryden, is included in the County Capital Budget, and

 

WHEREAS, with County Highway Department input, the New York State County Highway Superintendent’s Association developed a list of fifteen consulting firms for work in Tompkins County for highway and bridge construction projects in 2016 through 2019, and

 

WHEREAS, the Facilities and Infrastructure Committee, with input from the County Department of Finance, has previously authorized consultant selection from such consultant lists for locally funded bridge replacement design services, and

 

WHEREAS, the Tompkins County Highway Director has recommended Barton and Loguidice, D.P.C. (B&L), being on said consultant list, as best qualified to provide design services for this project, now therefore be it

 

RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the County Administrator or his designee be and hereby is authorized to execute a contract with Barton and Loguidice, D.P.C., of 443 Electronics Parkway, Liverpool, New York, for design and construction support services in connection with the Project for a contract amount of $77,300.00.

 

RESOLVED, further, That the County Administrator or his designee be and hereby is authorized to implement this contract and execute supplemental agreements with total values not to exceed 10% of the aforementioned contract amount on behalf of the County, funds to be provided from the Dodge Road Bridge Capital Account (HZ 5324.59239).

SEQR ACTION: TYPE II-2

* * * * * * * * *

 

Resolution No. - Authorization to Execute a Contract with Fisher Associates, P.E., L.S., L.A., D.P.C., for Design Services - Ludlowville Road (CR 159) Bridge Replacement Project (PIN 3756.18), Town of Lansing (ID #7031)

              Mr. Smith stated the local design services process was also used for the recommendation of Fisher Associates for design services for Ludlowville Road bridge replacement in the Town of Lansing.  He explained this project involved a lengthier selection. 

RESULT:              RECOMMENDED [UNANIMOUS]

MOVER:              Glenn Morey, Vice Chair

SECONDER:              Peter Stein, Member

AYES:              McKenna, Morey, Sigler, Klein, Stein

WHEREAS, the State of New York has included in the State Transportation Improvement Program (the STIP) a project whereby Federal sources will furnish 80% and State sources will furnish 15% of funding necessary for the reconstruction of Ludlowville Road Bridge (BIN 3314350) located on Ludlowville Road (CR 159) in the Town of Lansing, and

 

WHEREAS, the project has been evaluated by the Ithaca-Tompkins County Transportation Council to assure consistency with the community goals and objectives established in its Long-Range Plan, and

WHEREAS, the Tompkins County Highway Department employed a consultant selection process in compliance with federal and state requirements called the “Locally Driven Selection Arrangement” (LDSA), and

WHEREAS, Highway Department staff interviewed the five (5) most qualified consultants selected through said LDSA process, and

 

WHEREAS, the County Highway Director has recommended Fisher Associates as best qualified to provide design and right-of-way support services for the project and New York State Department of Transportation (NYSDOT) has approved this selection, now therefore be it

 

RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the County Administrator or his designee be and hereby is authorized to execute a contract with Fisher Associates, P.E., L.S., L.A., D.P.C., of 135 Calkins Road, Suite A, Rochester, New York, for design and right-of-way services in connection with the referenced project for an amount not to exceed $169,000,

 

RESOLVED, further, That the County Administrator or his designee be and here is authorized to execute supplemental agreements on behalf of the County with cumulative value not to exceed 10% of the aforementioned contract amount, funds to be provided from the Ludlowville Bridge Capital Project Account (account HZ5326.59239.53.26).

SEQR ACTION: TYPE II- 21

* * * * * * * * *

 

Resolution No. - Award of Bid – Bridge Painting – Salmon Creek Road Bridge (BIN 3210100) Over Salmon Creek in the Town of Lansing (ID #7030)

              Mr. Smith stated a revised resolution was provided to all Committee members due to the bid openings being held on May 8, 2017.  The bid was awarded to Niagara Coating Services, Inc., for the painting of the Salmon Creek Road bridge over Salmon Creek.  This company’s bid came in significantly lower than the other four bids received and following contact with references they are being recommended for this bridge painting project. 

 

              The bridge is being painted red instead of green as the original color of the bridge was red and it was a request from the Town of Lansing. 

RESULT:              RECOMMENDED [UNANIMOUS]

MOVER:              Michael Sigler, Member

SECONDER:              Glenn Morey, Vice Chair

AYES:              McKenna, Morey, Sigler, Klein, Stein

WHEREAS, the Department of Finance - Division of Purchasing has duly advertised for bids for the painting of the bridge carrying Salmon Creek Road over the Salmon Creek (BIN 3210100), and

 

WHEREAS, five (5) bids were received and publicly read on May 8, 2017, now therefore be it

 

RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the bid be awarded to Niagara Coatings Services, Inc., of Niagara Falls, New York, lowest responsible bidder, in the amount of $ 169,728.00,

 

RESOLVED further, That funds remaining in the 2016 Road Maintenance Program Capital Account, HZ 5118.59239.51.18, are available to fund this work and when depleted that the balance of funds required is available in the 2017 Road Maintenance Program Capital Account, HZ 5120.59239.51.20,

 

RESOLVED further, That the Highway Department be and hereby is authorized to implement this bid and to execute change orders to the contract up to 10% of the aforementioned bid amount on behalf of the County, funds to be provided from the Road Maintenance Program Capital Account HZ 5120.59239.51.20.

SEQR ACTION: TYPE II-2

* * * * * * * * *

 

Resolution No. - Budget Adjustment due to increased Consolidated Highway Improvement Program (CHIPS) funding, Extreme Winter Recovery, and PAVE NY Apportionments – Highway Department (ID #7032)

              Mr. Smith explained this request is to accept additional funding from the State budget as Extreme Winter Recovery and PAVE NY funds.  These funds were increased statewide using the Consolidated Highway Improvement Program (CHIPS) funding formula.  The amount to be received by Tompkins County is $292,272.70. 

 

              Mr. Morey asked what the total CHIPS funding received by the County was.  Mr. Smith will provide that information. 

RESULT:              RECOMMENDED [UNANIMOUS]

MOVER:              Glenn Morey, Vice Chair

SECONDER:              Peter Stein, Member

AYES:              McKenna, Morey, Sigler, Klein, Stein

WHEREAS, New York State has increased the reimbursements over 2016, increasing the Consolidated Highway Improvement Program (CHIPS), which includes Extreme Winter Recovery and PAVE NY funding, now therefore be it

 

              RESOLVED, on recommendation of the Facilities and Infrastructure Committee, That the Director of Finance be and hereby is authorized and directed to make the following budget adjustments:

 

              BUDGET ADJUSTMENT

             

              Revenue:              D5110.43501              CHIPS Revenue (2017 increase)              $292,272.70

 

              Appropriation:              D5110.54312              Highway Materials              $292,272.70

 

Explanation:  The Highway Department’s CHIPS funding has been increased for 2017.

SEQR ACTION: TYPE II-20

* * * * * * * * *

 

Capital Payment Summary (ID #7033)

RESULT:              COMPLETED

* * * * * * * * *

 

2017 Roadway Construction Map (ID #7034)

              Mr. Smith updated the Committee on projects that would be funded this year and noted the West Dryden Road project is being kept open until the proposed gas line projects are resolved. 

 

              Mr. Smith spoke of the bicycle club regarding their concerns with paved shoulders and the widening of roads and he has had multiple contacts with them since.  The Highway Department is working with them to pave wider shoulders when possible on projects and areas they are working in to make roads as safe as possible.  The areas on the map that were of interest to the bicycle club are Dubois, Applegate, Sheffield, and Bostwick Roads.  One area not on the map and was a priority of the bicycle club is a piece on Warren Road between Hanshaw Road and Forest Home Drive and there will be some shoulder work done in that area.  The road itself does have some limited areas that will not allow for widening but as a whole this will be a big improvement and believes the bicycle club will be happy.

 

              Following inquires by Committee members regarding specific projects within their districts, Mr. Smith will look into drafting a plan with a broad schedule of the timing and plans for the various projects and provide a copy to the Committee. 

 

              Mr. McKenna inquired about conversations that have taken place with Jon Negley, District Manager, Tompkins County Soil and Water Conservation District, regarding the swapping of a culvert project and a storage building at the Highway Department.  Mr. Smith stated a very brief conversation has taken place with Mr. Negley and there may be the possibility of using some Soil and Water Department funds towards a drainage improvement culvert project involving a swap dollar for dollar and use some local highway funds to produce a storage building.  There are many details and the logistics need to be worked out as this is an unusual project.  If the Committee and Legislature approve this project he sees it as part of the budget process for this year to be completed next year as a shared service and he will keep the Committee informed as this moves forward.

 

              Mr. Smith reported that dates are being selected for bids for the Game Farm Road Bridge project.  The engineering estimate is over the budgeted amount for the project and there are some adjustments being made to keep that cost within budget.  They are at a point to produce an agreement with Cornell for funding some of the bridge.  The agreement includes some landscaping items Cornell will be designing in some of the smaller natural areas along the river.  Mr. Smith met on-sight with them so they could physically see some of the areas.  He is tracking the cost and bid numbers and working with Cornell Real Estate.  He is hopeful the bids will come in low and is looking to complete the project in October. 

* * * * * * * * *

Adjournment

              The meeting adjourned at 4:11 p.m.