Budget, Capital and Personnel Committee

Special Meeting Notes – Draft 9-11-17

Tuesday, September 5, 2017 4:45 PM

Legislature Chambers

 

Attendance

Attendee Name

Title

Status

James Dennis

Chair

Present

Michael Sigler

Vice Chair

Present

Leslyn McBean-Clairborne

Member

Excused

Glenn Morey

Member

Present

Daniel Klein

Member

Present

Joe Mareane

County Administrator

Present

Frank Kruppa

Public Health Director

Present

Kevin McGuire

Executive Assistant to the County Administrator

Present

Rick Snyder

Finance Director

Present

Amy Guererri

Commissioner of Human Resources

Present

Brian Robison

Undersheriff

Present

Call to Order

              Mr. Dennis, Chair, called the meeting to order at 4:45 p.m.

Changes to the Agenda

              The resolution entitled appropriation from Continent Fund - Replacement Pay - Sheriff's Office (ID# 7244) was withdrawn from the agenda.

Minutes Approval

August 14, 2017

RESULT:              ACCEPTED [UNANIMOUS]

MOVER:              Glenn Morey, Member

SECONDER:              Daniel Klein, Member

AYES:              Dennis, Sigler, Morey, Klein

EXCUSED:              McBean-Clairborne

Resolutions

Resolution No. - Scheduling a Public Hearing on the 2018 Tompkins County Budget and the 2018-2022 Tompkins County Capital Program (ID #7234)

RESULT:              RECOMMENDED [UNANIMOUS]

MOVER:              James Dennis, Chair

SECONDER:              Glenn Morey, Member

AYES:              Dennis, Sigler, Morey, Klein

EXCUSED:              McBean-Clairborne

              WHEREAS, the tentative 2018 Tompkins County Budget and the 2018-2022 Tompkins County Capital Program are scheduled to be adopted on October 17, 2017, now therefore be it

 

              RESOLVED, on recommendation of the Budget, Capital, and Personnel Committee, That a public hearing be held before the Tompkins County Legislature in Legislative Chambers, located at 121 East Court Street, Ithaca, New York, on Thursday, November 9, 2017, at 7:00 o’clock in the evening thereof concerning the review of the tentative 2018 Tompkins County Budget and the 2018 - 2022 Tompkins County Capital Program.  At such time and place all persons interested in the subject matter will be heard concerning the same,

 

              RESOLVED, further, That the Clerk of the Legislature is hereby authorized and directed to place proper notice of such public hearing in the official newspaper of the County.

SEQR ACTION:  TYPE II-20

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Resolution No. - Authorizing the Continuation of Salary for Position Above the Salary Range - Medical Director, Tompkins County Mental Health (ID #7222)

RESULT:              RECOMMENDED [UNANIMOUS]

MOVER:              James Dennis, Chair

SECONDER:              Glenn Morey, Member

AYES:              Dennis, Sigler, Morey, Klein

EXCUSED:              McBean-Clairborne

WHEREAS, in 2007 the Legislature determined that the system utilized by Tompkins County to assign salaries to positions based on job description was unable to match the market-rate salary of the specialized professional position of Medical Director of the Mental Health Department, and

 

              WHEREAS, a salary was, accordingly, set by Resolution No. 38 of 2007, and

 

              WHEREAS, the Legislature desired to revisit that salary upon a vacancy in the position, and

 

WHEREAS, circumstances with regard to the assignment of salaries based on the job description have not changed in relationship to market-rate salary for this position, and

 

              WHEREAS, the Medical Director at the Mental Health Clinic holding the position for the last 20 years resigned as of the 21st of July, 2017, and

 

WHEREAS, the Mental Health Department has a fully qualified Medical Doctor certified in Psychiatry on staff who is able to take on the duties and responsibilities for Medical Director and has been appointed by the Commissioner of Mental Health, now therefore be it

 

              RESOLVED, on recommendation of the Health and Human Services and the Budget, Personnel, and Capital Committees, That the salary be approved in the amount of $102.81 per hour ($213,845 annually) for the Medical Director of Tompkins County Mental Health Services, effective immediately.

 

RESOLVED, further, That no new monies are needed to fund this.

SEQR ACTION:  TYPE II-20

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Resolution No. - Appropriation From Contingent Fund - Terminal Pay - Health Department (ID #7260)

RESULT:              RECOMMENDED [UNANIMOUS]

MOVER:              Daniel Klein, Member

SECONDER:              Glenn Morey, Member

AYES:              Dennis, Sigler, Morey, Klein

EXCUSED:              McBean-Clairborne

              WHEREAS, the Health Department had a resignation of two Public Health Sanitarians effective May 27, 2017, and August 12, 2017, and

 

              WHEREAS, the Health Department had a retirement of a Public Health Engineer effective August 12, 2017, and

 

WHEREAS, one employee converted unused fringe time to health insurance premium, and

 

              WHEREAS, the Fiscal Policy of Tompkins County allows for terminal-pay reimbursement to the Department from the Contingent Fund, now therefore be it

 

              RESOLVED, on recommendation of the Health and Human Services and the Budget, Capital, and Personnel Committees, That the Director of Finance is hereby authorized and directed to make the following budget appropriation:

 

              FROM:              A1990.54440              Contingent Fund              $              18,949

              TO:              A4090.51000595              Public Health Sanitarian              $              12,603

                            A4090.51000640              Public Health Engineer              $              1,195

                            A4090.58800              Fringes              $              5,151  

SEQR ACTION: TYPE II-20

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Resolution No. - Amending Resolution 2016-234 to Increase the Criminal Justice/Jail Population Trend Contract with the Center for Governmental Research by $15,000 (ID #7233)

              Mr. Mareane said CGR spent a great deal of time interviewing members of the community and went well-beyond what they had anticipated when the proposal was initially put together. They also did a couple of other value-added things along the way, including improving the data set that was provided to them.  They said they should have requested a change order during the process and indicated that the actual additional costs they incurred was approximately $50,000, much below the proposed amount in the resolution.  Mr. Mareane said there is no question about the quality of their work and supports approving $15,000, half of the additional amount requested by CGR.

 

              Mr. Klein said he doesn't dispute the quality of the report but believes CGR should have requested a change order if they felt they were being asked to do more work than what was expected during the RFP process.    He also noted there is risk in submitting a response to an RFP and a vendor should be responsible for additional costs if they exceed what was originally quoted.

 

              Mr. Morey said the scope of work changed during the process and became larger; he supports approving the additional amount.

 

              Mr. Dennis agreed there should have been a request for additional funds during the process but believes the report provided something to everyone in the community. 

RESULT:              RECOMMENDED [3 TO 1]

MOVER:              James Dennis, Chair

SECONDER:              Glenn Morey, Member

AYES:              Dennis, Sigler, Morey

NAYS:              Klein

EXCUSED:              McBean-Clairborne

WHEREAS, by Resolution 2016-155, this Legislature authorized $85,000 in funding from the Contingent fund to study the County’s Jail population and population trends and to subsequently develop design options to accommodate that population trend, and

 

WHEREAS, by Resolution 2016-234, this Legislature authorized the County Administrator to execute an Agreement with the non-profit Center for Governmental Research (CGR) to Undertake a Criminal Justice/Jail Population Trend Analysis, and

 

WHEREAS, that Agreement anticipated the need to conduct thirty interviews, including a combination of individual interviews and group discussions, and

 

WHEREAS, during the course of the study, CGR was strongly encouraged to significantly expand the number of interviews conducted in order to increase the inclusiveness of the process and the breadth of perspective brought into the analysis, and

 

WHEREAS, CGR ultimately conducted more than sixty in-person meetings involving more than seventy-five individuals, as well as more than ten teleconference meetings and two meetings with groups of between fifteen and eighteen former inmates and family members with experience in the local jail, and

 

WHEREAS, CGR also encountered problems with the County’s jail data base and other automated systems that further added to the time necessary to undertake the analytical studies, and that also resulted in improvements to the County’s ability to monitor the Jail population in the future, now therefore be it

 

RESOLVED, on recommendation of the Jail Study and the Budget, Capital, and Personnel Committee, That the County Administrator be and hereby is authorized to amend the Agreement with CGR to reflect the increased scope of work undertaken by CGR, and to increase the fee by $15,000 to a total fee of $78,000.

 

RESOLVED, further, That the Finance Director be and hereby is authorized and directed to make the following budget adjustments for 2017 to support the cost of undertaking such studies:

 

FROM:                              1990.54400               Contingent Fund                                                        $15,000.00

TO:                            A1230.54442              County Administration-Professional Services              $15,000.00

SEQR ACTION:  TYPE II-20

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Resolution No. - Ratification of Bargaining Agreement Between Corrections Officers Local 2062 and the County of Tompkins (ID #7264)

              Ms. Guererri provided an overview of the negotiation process that began a year ago and ended in impasse.  She said following the hiring a mediator there were some creative ideas presented with regard to the salary and they were able to finalize the agreement with the Union.  She said gaps in salary expectations were able to be bridged with established parameters. 

 

              Mr. Mareane noted something secured in this contract was part-time Corrections Officer salaries.  He said the salaries are higher in the final year because they were able to document measurable savings that go along with the part-time positions and the savings was split between the Corrections Officers and the taxpayers.  Mr. Guererri also noted that new hires would be brought in on the Platinum health insurance plan. 

 

              Mr. Mareane recalled comments made by Corrections Officers to the Public Safety Committee about the County having a low starting salary that could not compete with other counties and said the agreement raises those salaries.

RESULT:              RECOMMENDED [UNANIMOUS]

MOVER:              James Dennis, Chair

SECONDER:              Daniel Klein, Member

AYES:              Dennis, Sigler, Morey, Klein

EXCUSED:              McBean-Clairborne

              WHEREAS, the collective bargaining agreement between Tompkins County and the Tompkins County Corrections Officers Unit Local 2062, expired on December 31, 2014, and

 

WHEREAS, negotiations for a successor agreement have been ongoing, and

 

              WHEREAS, on August 20, 2017, the Corrections Officers Unit Local 2062 held a vote and ratified an agreement covering the years 2015, 2016 and 2017, which encompass the following changes: 2.25% for each of the three years covered retroactive to January 1, 2015, for employees as specified below, and a one-time lump sum shall be added to the base-line salary in the year 2017 for those at Step 6 and above, as well as other minor language changes as discussed by the negotiating teams, now therefore be it

 

RESOLVED, on recommendation of the Budget, Capital, and Personnel Committee, That the rate of pay for each Corrections bargaining unit member will be increased by 2.25% for each year 2015, 2016, and 2017, and that the 2017 base-line salary is raised as follows (non- accumulative):

 

+$500 for Step 7 (New step 6) 5-8 yrs

+$750 for Step 8 (New step 7) 8-10 yrs

+$750 for Step 9 (New step 8) 10-15 yrs

+$1,000 for Step 10 (New step 9) 15-20 yrs

+$1,000 for Step 11 (New step 10) 20+ yrs

+$1,000 for Sergeants for Steps 1 and 2

 

Retroactivity only applies to employees on payroll at the time of ratification by both the Union and the Legislature and applies to any former employee who has retired directly with a pension from the NYS Retirement System.

 

              RESOLVED, further, That the bargaining agreement between Tompkins County and the Tompkins County Corrections Officers Unit Local 2062, for the period of January 1, 2015, through December 31, 2017, is hereby ratified and the Director of Finance is hereby authorized to make such appropriations from the Contingent Fund to the Sheriff’s salary and fringe benefits lines as are necessary in order to implement this agreement.

SEQR DESIGNATION:  TYPE II-20

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Finance Director's Report

              Mr. Snyder distributed a Contingent Fund report dated September 5, 2017, showing an available balance thru August 31, 2017, of $648,456.  He reported the Finance Department has been working on the development of an RFP for auditing services for the County and the Health Consortium and suggested members of the Committee's Audit Subcommittee meet with staff from the Department and the Consortium's Executive Director to review responses.  He noted the Consortium would take separate action to award its contract based on the responses.  He suggested responses be returned on October 3rd and an evaluation of the responses take place between that time and November 30th with interviews to be held with two to three of the responders.  He proposed that a recommendation would make its way through the committee process and to the full Legislature for action in November.  The previous cost for this was $65,000 for the County, $10,000 for the Consortium, and $10,000 for an audit for the Airport.

 

              The Committee supported Mr. Snyder's suggestion for the RFP process. 

Announcement by Human Resources Department

              Ms. Guererri announced that a team was formed to review three responses to the Request for Proposals for the Employee Assistance Program and a final decision was made to remain with ESI.

Adjournment

              The meeting adjourned at 5:09 p.m.