Budget, Capital and Personnel Committee

Special Meeting Notes – Draft 12-6-17

Tuesday, December 5, 2017 5:15 PM

Legislature Chambers

 

Attendance

Attendee Name

Title

Status

James Dennis

Chair

Present

Michael Sigler

Vice Chair

Present

Leslyn McBean-Clairborne

Member

Present

Glenn Morey

Member

Present

Daniel Klein

Member

Present

Kevin McGuire

Executive Assistant to the County Administrator

Present

Marcia Lynch

Public Info. Officer, County Administration

Present

Paula Younger

Deputy County Administrator

Present

Amy Guererri

Commissioner of Human Resources

Present

Rick Snyder

Finance Director

Present

Call to Order

              Mr. Dennis, Chair, called the meeting to order at 5:00 p.m.

Resolutions

Resolution No. - Authorization to Contract with Insero & Co. for the Provision of Financial Auditing Services (ID #7460)

              The Committee was presented with suggested amendments by Legislature Kiefer.  Mr. Snyder called attention to the proposed change to the second Whereas:  WHEREAS, the Finance Department has been directed by the Audit and Finance Committee to seek Request for Proposals (RFPs) for external auditing services, to include both the normal audit and a Federal grant audit for the fiscal years ending December 31, 2017, 2018, and 2018,".  He stated he cannot support the amendment as there are nine audits and all audits should be referenced or none.  The Committee did not accept this amendment.  All other suggested changes by Legislator Kiefer were accepted as friendly.

RESULT:              RECOMMENDED [UNANIMOUS]

MOVER:              Daniel Klein, Member

SECONDER:              Glenn Morey, Member

AYES:              Dennis, Sigler, McBean-Clairborne, Morey, Klein

              WHEREAS, by Resolution 2016-18 Tompkins County entered into a contract for auditing services with Insero & Co. CPAs (Certified Public Accountants) for the purpose of conducting external audits of the County’s financial records for fiscal years 2015 and 2016, and

 

WHEREAS, the Finance Department has been directed by the Audit Committee to seek Request for Proposals (RFPs) for external auditing services for the fiscal years ending December 31, 2017, 2018, and 2019, and

 

WHEREAS, the Finance Department did issue an RFP for external auditing services in September 2017, and

 

WHEREAS, the County received five RFP responses from qualified financial auditing firms that ranged from $68,000 per year to $156,000 per year, and

 

WHEREAS, the responses to the RFPs were evaluated by the members of the Audit Committee, a subset of the Budget, Capital, and Personnel Committee, and the results were presented to the Budget, Capital, and Personnel Committee, and

 

WHEREAS, the results showed that by both price and qualifications, the County should retain the firm of Insero & Co. CPAs of Ithaca, New York, to conduct the financial audits for the County’s financial records for fiscal years 2017, 2018, and 2019, and that Insero & Co. CPAs has a significant understanding of the County’s financial reporting systems, and that Insero & Co. CPAs would enhance the County’s efforts to implement new accounting standards, now therefore be it

 

              RESOLVED, on recommendation of the Budget, Capital, and Personnel Committee, That the Director of Finance be and hereby is authorized to accept the proposal for auditing services with Insero & Co. CPAs and is also authorized to execute a contract with Insero & Co. CPAs to perform financial auditing services at a cost $68,000 per year for the fiscal years ending December 31, 2017, 2018, and 2019, with an option to extend the same contract for two additional fiscal years.

SEQR ACTION:  TYPE II-20

* * * * * * * * *

 

Resolution No. - Authorization to Execute Contract - Benetech Inc. - Department of Human Resources (ID #7464)

RESULT:              RECOMMENDED [UNANIMOUS]

MOVER:              Leslyn McBean-Clairborne, Member

SECONDER:              Glenn Morey, Member

AYES:              Dennis, Sigler, McBean-Clairborne, Morey, Klein

WHEREAS, the Department of Human Resources (“Department”) administers a comprehensive employee benefit program that allows employees to benefit from Section 125 of the Internal Revenue Code, whereby employees pay certain qualified expenses for select benefit plans on a pre-tax basis, and 

 

WHEREAS, Flexible Spending Account (FSA) plans, and Health Reimbursement Accounts (HRA’s/VEBA), are among the benefit programs offered, and have been implemented over time as a result of the collective bargaining process, and

 

WHEREAS, the Department also complies with various labor laws and regulations pertaining to benefit administration, including the Consolidated Omnibus Budget Reconciliation Act (COBRA), which is a federal law that provides continuation of health insurance coverage to employees and eligible dependents who have lost health insurance coverage due to separation from employment or other qualifying factors, and for which such premium is fully paid by the employee, and

 

WHEREAS, the Department has outsourced the administration of these three (3) benefit programs for well over a decade, and in determining the need to change vendors for improved service and compliance, the Department issued a Request for Proposals (RFP), and received four (4) proposals from qualified vendors, among which an RFP Committee deemed it in the best interest of the County to award the contract to Benetech, Inc., of North Greenbush, New York, and

 

WHEREAS, in addition to the programs mentioned above, both the Departments of Human Resources and Finance administer a time-consuming process for billing County, Library, and Tompkins Cortland Community College retirees for health insurance, and have determined that adding this process as a service to be managed by the same third-party administrator that will manage the above programs, is a cost-effective solution with the potential for long-term savings and efficiencies, now therefore be it

 

RESOLVED, on recommendation of the Budget, Capital, and Personnel Committee, That the County Administrator or his/her designee be and hereby is authorized to sign contract(s) and related documents with Benetech, Inc., for a period of two years, beginning January 1, 2018, with the option to renew the contract for three additional one-year terms.

SEQR ACTION: TYPE II-20

* * * * * * * * *

 

Adjournment

              The meeting adjourned at 5:19 p.m.